Structure of the Statement of Reasons to Highlight Contributions to Japan#

When applying for a Japanese visa, particularly for Permanent Residence (PR), effectively appealing one’s “Contribution to Japan” is a critical factor that can significantly influence the outcome of the examination. While the standard requirement for Permanent Residence typically involves 10 years of residency, the Immigration Control and Refugee Recognition Act provides a special exception (Special Provisions for Persons Who Are Beneficial to the Interests of Japan) that allows for permission after 5 years or more if the applicant is recognized as having made a “contribution to Japan.” Furthermore, when applying for Highly Skilled Professional status, it is necessary to logically explain how one’s activities contribute to Japanese industry and society.

This article outlines a structural plan for drafting a “Statement of Reasons” (Riyusho) that conveys these contributions to the immigration examiner objectively and persuasively, based on the official guidelines provided by the Ministry of Justice.

1. Fundamental Principles of Drafting#

The primary premise of Japanese immigration procedures is that they are document-based examinations. Interviews are rare; therefore, facts not written in the documents are generally treated as if they do not exist. Consequently, the statement must be based on objective facts rather than mere emotional appeals.

“Contribution to Japan” in this legal context does not simply mean liking Japan or living here for a long time. The Ministry of Justice has published “Guidelines for Contribution to Japan,” which list specific evaluation criteria in fields such as diplomacy, economics/industry, culture/arts, education/research, and other social contributions. The Statement of Reasons must argue how the applicant fits into these specific criteria.

2. Recommended Structure (Chapter Outline)#

The following is a standard structure recommended to emphasize a track record of contribution effectively.

Introduction: Motivation and Purpose of Application#

Briefly state the reason for seeking Permanent Residence (or a specific status). Use this section to declare the intention to “continue contributing as a member of Japanese society” as an introduction to the main body.

Chapter 1: Overview of Activities and Expertise#

Explain the current occupation and nature of activities. Describe the specialized knowledge or skills possessed and identifying which sector of Japan (IT, healthcare, education, manufacturing, etc.) they support. It is crucial to describe not just the fact of employment, but how that work exerts a positive influence on Japanese society or the economy.

Chapter 2: Specific Records of Contribution (Core Section)#

This is the most critical part of the document. Categorize and detail achievements based on the following areas:

Contribution to Economy and Industry: This includes long-term service in Japanese companies, participation in significant projects, acquisition of patents, or contributions to the overseas expansion of Japanese firms. Additionally, being a high-value taxpayer (paying high income and residence taxes in addition to fulfilling standard tax obligations) is a point easily evaluated objectively as an economic contribution.
Contribution to Academia and Research: For researchers, list the number of published papers, citation counts, presentations at academic conferences, and receipts of authoritative awards. Explain how these have contributed to raising Japan’s academic standards.
Contribution to Society and Community: This covers volunteer activities, participation in local community associations, administrative cooperation through interpretation/translation, or receiving commendations or letters of appreciation from public organizations.

Chapter 3: Correlation with Objective Evidentiary Documents#

The contributions described must be backed by “supporting documents.” Link the text to the evidence, for example, by stating, “As shown in Attached Document No. X, I received the Y Award.” Claims without objective evidence tend to be undervalued during the examination.

Conclusion: Future Aspirations#

Based on past contributions, reiterate the intention to comply with laws and continue contributing to the development of Japanese society.

3. Organizing Appeal Points by Field#

It is effective to tailor the strategy of the appeal according to the applicant’s attributes.

For Highly Skilled Professionals and Researchers: Prioritize contributions to the advancement of science and technology in Japan. Specific examples where research results were practically applied or records of mentoring young researchers are also valuable evaluation targets.
For Business Persons: Contribution to the Japanese economy is the main axis. In addition to years of service, specific indicators include achievements in managerial positions, contributions to the Japanese labor market (e.g., job creation), and the magnitude of tax payments.
Other Activities: Acts of a “Good Samaritan” nature (such as receiving a commendation for saving a life) or long-term service as a volunteer probation officer or commissioned welfare volunteer are also recognized as contributions in the social field.

4. Key Precaution: Distinguishing Subjective from Objective#

Subjective descriptions such as “I worked hard” or “I get along well with neighbors,” while positive, are weak in a legal evaluation of “contribution.” It is essential to convert these into facts verifiable by a third party, such as “As a result of working hard, I received the President’s Award” or “I not only get along with neighbors but also served as an officer of the neighborhood association for three terms.”

Conclusion#

Appealing “Contribution to Japan” in a Statement of Reasons is not merely a composition for self-promotion but a legal documentation task to prove conformity with the requirements of the Immigration Control and Refugee Recognition Act. By fully understanding the guidelines and reconstructing one’s career based on objective facts and evidentiary documents, it becomes possible to convince the examiner that “allowing this applicant to settle in Japan aligns with the national interest.”

When drafting your statement, maintain a tone that is sincere, logical, and respectful of the formal nature of the application. This approach ensures that your genuine contributions are recognized and appropriately valued within the framework of the Japanese immigration system.